How to Write Airtight Quotation Terms and Conditions (With Templates)

The terms and conditions attached to your quotation are your first line of defense against scope creep, delayed payments, and legal vulnerability. ### 6 Essential Quotation Clauses 1. **Validity Clause**: "This quotation is valid for thirty (30) days from the issue date. Acceptance beyond this period requires written reconfirmation." 2. **Payment Milestones**: Specify deposit percentages, interim billing trigger events, acceptable payment methods (wire, ACH, UPI), and late payment interest. 3. **Scope of Work & Variations**: Clearly state that any services requested outside the itemized table will be quoted separately on an hourly or fixed-fee basis. 4. **Client Responsibilities**: Outline assets or approvals the client must supply, and how delays on their end affect delivery deadlines. 5. **Warranty & Defect Liability**: Define what is covered, the duration (e.g. 60 or 90 days), and what voids the warranty (unauthorized modifications). 6. **Cancellation & Kill Fee**: If the client cancels the contract after acceptance, state that the non-refundable deposit will be retained alongside payment for work completed.